Grand Rounds, Case Conferences, Journal Clubs, and Tumor Boards are all considered Regularly Scheduled Series (RSS). If you are planning an RSS Activity, please review the resources below.
Please contact us before you conduct any promotional activities for your event. Contact us BEFORE soliciting any commercial supporters for your activity (for grants and/or exhibits).
Step 1: Initial Documents
The following documents need to be submitted every other year for renewing programs that are in compliance, or at least 45 days prior to a new program, before any program promotion is started. Application and supporting documentation must be fully approved by VCU Health CE before any credit may be offered for an activity session.
All new programs must submit a completed CE Activity Application This is completed in the CloudCME portal
Users must sign in to create an application. You may need to create an account.
Download online application instructions
Submit at least 45 business days before event date to avoid rush review fee
Program Session List in the agenda section of the application, please submit a list of the planned session dates. Speakers/topics identified for each day are not required at the time of application for RSS. A draft listing is acceptable.
Planning committee Conflict of Interest forms are completed in the CloudCME portal.
Enter all planning committee member names and email addresses in the “Planners and Faculty” section of the application form. The CloudCME portal will automatically send an email with instructions to complete the Conflict of Interest form to each planner.
Download: How to add conflict of interest forms in CloudCME
Resolution of Conflict(s) of Interest Forms for all Planners
To be completed by the Activity Director (or designee) for those who indicated a relevant conflict of interest on the COI form. This form is being transitioned into the CloudCME portal, in the interim please e-mail completed form to your CE representative (assigned upon submission of application).
Download: COI Resolution Form
- RSS Evaluation Template [Word]
Most programs choose to use our approved RSS Evaluation Template. If your program would like to use a different form of evaluation, please upload to your application for our approval.
Step 2: Items Required in Advance of Session
All items below must be submitted at least 14 days in advance of each session through the CloudCME RSS Dashboard in order to receive CME credit. All RSS Coordinators are required to complete CloudCME training. Upon approval of the CE Activity Application, your CE Representative will schedule training.
All items must be submitted at least 14 days before your activity in order to receive credit.
RSS Activity Checklist is available to download for your reference
Speaker/Faculty Conflict of Interest Disclosure Forms are now completed in the CloudCME portal.
Enter all confirmed speaker/faculty names and email addresses in the RSS Dashboard for the session dates. The CloudCME portal will automatically send and email with instructions to complete the COI form to each speaker.
Speaker COI forms must be submitted in advance of the activity date.
- RESOLUTION of Conflict(s) of Interest forms for PRESENTERS
This is not applicable for speakers who do not list a relevant conflict
Resolution forms are completed by the Activity Director (or designee) for presenter(s) with relevant conflict(s) of interest. If this review is not completed before the activity, the presentations cannot be designated for CE credit.
This form is being transitioned to the CloudCME portal, in the interim, please e-mail completed form(s) to your CE representative.
Form is available for download: COI Resolution Form
Step 3: Items Required After Session
All items below must be submitted within 15 days following each session to your CE Representative. If your RSS series has moved to online attendance/evaluation, these items are not required.
Submit a tabulated report of any evaluation data collected at the session.
If any instructional material was distributed at the activity, please submit a copy as documentation.
- Completed Attendance Spreadsheet