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  1. Online Courses
  2. Step 1: Initial Documents
  3. Step 2: Planning documents
  4. Step 3: Review and approval of online content

Online Courses

The first step in planning an activity should be to review all of the steps and resources provided below. If you decide to move forward with seeking AMA PRA Category 1 Credit™, please submit our planning form.

Please contact us before you conduct any promotional activities for your event. Contact us BEFORE soliciting any commercial supporters for your activity (for grants and/or exhibits).

Step 1: Initial Documents

The following documents need to be submitted with a completed Activity Application at least 45 business days prior to the activity, and before any program promotion is started.

This form provides VCU Health CME with documentation that the activity meets all CME accreditation requirements. We use this application and supporting documents to determine if an activity is eligible for CME and to designate the number of credits to be awarded.

Please include a copy of the draft program agenda with topics, speakers, and the amount of time a learner will spend engaged with the content.

Once your application is approved, VCU Health CME will issue a Letter of Understanding which must be signed and returned to our office. Typically, online courses or enduring materials are approved for the duration of one-year. At the end of the year, if the content has not changed significantly, approval may be renewed.

Please attach all reference documentation for the gap analysis and needs assessment section of the CME Application form. This includes, but is not limited to emails, surveys, meeting minutes and/or data reports or citations documenting how/why the topics for the program were chosen.

In order to award credit for a program, VCU Health CME must demonstrate that everyone who is in a position to control the content of an education activity has disclosed all relevant financial interest. The ACCME defines “’relevant’ financial relationships” as financial relationships in any amount occurring within the past 12 months that create a conflict of interest.

If an individual refuses to complete the disclosure form, s/he will be disqualified from being a planning committee member or speaker, and cannot have control of, or responsibility for, the development, management, presentation or evaluation of the activity.

In order to award credit for a program, VCU Health CME must demonstrate that all conflicts of interest are resolved in advance of the program. The Activity Director or other designee (without the same conflict) must complete this form for each individual who reports a conflict of interest.

VCU Health CME must review and approve any announcements prior to the activity being promoted, as well as the website that will host the content to ensure appropriate credit designation language and other requirements are met.

Resources for Department Centered Activities planned by VCU/VCU Health or McGuire Veteran’s Affairs Medical Center partners:

  1. Official Accreditation and Credit Designation Statements for DCA [Word]
  2. Official CEU Statements (non-physician credit) [Word]
  3. ADA - EEO Statements [Word]

Resources for Jointly Provided Activities planned by partner organizations outside VCU/VCU Health or McGuire Veteran’s Affairs Medical Center:

  1. Official Accreditation and Credit Designation Statements for JPA [Word]
  2. Official CEU Statements (non-physician credit) [Word]

Please submit draft copies of communications with faculty for our review and approval before sending.

Resource: Faculty Confirmation Letter template

Step 2: Planning documents

Once all items listed above have been submitted and the program approved for credit, the following documents must be submitted for review and approval.

In order to award credit for a program, VCU Health CME must be able to demonstrate that everyone who is in a position to control the content of an education activity has disclosed all relevant financial interest to the provider. The ACCME defines “’relevant’ financial relationships” as financial relationships in any amount occurring within the past 12 months that create a conflict of interest.

If an individual refuses to complete the disclosure form will be disqualified from being a planning committee member or speaker, and cannot have control of, or responsibility for, the development, management, presentation or evaluation of the activity.

If this review cannot be accomplished before the activity, those specific presentations cannot be designated for CME credit, and the total credits for the program will be reduced.

Please submit copies of final confirmation letters sent to faculty (e-mail confirmation letters are acceptable)

Participants need to be given an opportunity to evaluate the program.

Resource:

  1. Evaluation Form Template [Word]

Resource: VCU Health CME Letter of Agreement [Word]

The majority of commercial supporters will supply their own letter of agreement that must be reviewed and signed by VCU Health CME. Use this form if the company does not have their own form.

Step 3: Review and approval of online content

VCU Health CME must review the online course for final approval before the content is posted live. This includes review of the host website to ensure all required credit statements and other requirements are met, the content/course, the evaluation and verification of participation process.

In addition to the credit designation statements, the following disclosures must also be provided to learners:

An acknowledgement must be completed even if you do not have any educational grants

This must be completed, even if there are no exhibits or grants.

Plan a CME Activity
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